APA POLAND PRIVACY POLICY

  1. Introduction

a. APA Poland complying with Regulation (EU) 2016/679 (General Data Protection Regulation) is establishing procedures to collect and process Personal Data for the protection of Natural Person’s data according to GDPR regulations, called in this policy RODO (RODO is a Polish abbreviation for GDPR regulation).

b. APA Poland collects personal data for the purpose of finding employment for employees on board ships of all types and nationalities, as well as for carrying out projects in Polish and international shipyards and ports. APA Poland takes all necessary measures and procedures to collect, process, maintain, and secure personal data in accordance with legal standards. APA processes data fairly and transparently in accordance with GDPR regulations.

This Policy sets out the following:

  • Type of personal data collected and processed in connection with your relationship with us as a candidate/worker for a job position or contract. We act as agents for marine shipping industry, and other industries and activities connected with APA Poland services.
  • Where we obtain the data from
  • What we do with this data
  • How we store the data
  • Who we transfer/disclose this data to
  • How we deal with your data protection rights
  • How we comply with the data protection rules

All personal data is collected and processed in accordance with Polish and EU data protection laws.

  1. Data Controller

Data Controller is called in this Policy as ‘’we’’,  ‘’us’’ or ‘’APA Poland’’. APA Poland is the Data Controller of all personal data requested, collected and processed by APA Poland in order to provide its services.

A.P &A Poland sp.z.o.o.
Ul. Jaśkowa Dolina 112
80-286 Gdańsk

Registration numbers:

KRS: 0000061623
NIP: 583 00 17 498
Regon: 190060960

  1. What personal data we collect

APA Poland collects personal data in a reliable manner, in order to provide qualified employees with the opportunity to fulfil contracts on ships, in shipyards or in ports, and performing repairs in Polish and international shipyards and ports. APA Poland also collects personal data of the company’s employees, as well as subcontractors carrying out projects for the company or on company’s behalf, in Polish as well as international shipyards and ports. Personal data required by APA Poland for recruitment and business purposes:

  1. First Name
  2. Last Name
  3. Contact Information: phone/email
  4. Education
  5. Work experience
  6. Certificates confirming education and qualifications
  7. Medical certificates confirming the ability to work under conditions specified in a job description

Personal details about your physical or mental health, alleged commission or conviction of criminal offences are considered “sensitive” personal data under applicable data protection laws. We will process such data only if you have given your explicit consent, or if it is necessary (for instance if you request special assistance), or you have deliberately made it public.

  1. What do we use your personal data for, why do we use it and for how long

Collected data will be used for the recruitment purposes in order to find a candidate a suitable job position or a contract. We act as a managing agent and mediator obtaining work requests from our clients and personal data are processed in accordance with this purpose. We also employ the candidates for APA Poland projects in the shipping industry, or any other industry connected with APA Poland services and activities in Poland and abroad, within European Union territory or worldwide.

APA Poland takes all necessary measures in order to secure and maintain personal data lawfully, fairly and transparently compliant with RODO regulations.

APA Poland collects and processes personal data only after a written, legible, clearly understood and easily accessible consent of a candidate. Each appointed work, project or contract requires individual’s separate consent.

We will not retain personal data longer than it is necessary. To determine the appropriate retention period we consider the amount, nature and sensitivity of personal data, the purposes for which we process it for and whether we can achieve these purposes through other means. Each case is treated as per recruitment and business needs which is specified and agreed upon in the declaration of consent.

  1. Security of your personal data

We follow strict security procedures about storage and disclosure of your personal data. We safeguard it against accidental loss, destruction or damage.

If necessary, we may disclose your information to trusted third-parties for the purposes set out in this Privacy Policy. We require all third-parties to have appropriate technical and operational security measures in place to guard your personal data in line with Polish and EU law on data protection rules.

  1. International Data Transfer

We require all third-party providers out of EU to process your information in a secure manner and in accordance with Polish and EU law on data protection. We utilize standard means under EU law to legitimize data transfers outside the EEA.

  1. Sharing your personal data

Your personal data will be shared with our clients requesting information about your work skills and qualifications necessary for the performance of specific projects or employment for a concrete job. You will be notified in advance and will have a choice to agree to any disclosure of your personal data for the recruiting purposes described in this Policy. You must be aware that refusal of processing and sharing of your personal data with third-parties involved in the recruitment procedures can result in APA Poland not being able to secure a work position for you.

On every occasion you must provide us a written consent to share your personal data with specific clients availing of our services.

  1. APA Poland website apaltd.pl

All data collected upon registration on our website is processed in line with this Privacy Policy. Our website is secured and designed to perform in accordance with RODO regulations for protection of your personal data.

  1. Your Data Protection Rights

You have the right to:

  • Request information about whether we retain personal information about you, and, if so, type of information stored and a reason for holding and using it.      
  • Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of personal information we hold about you and to check that we lawfully process it.
  • Request correction of the personal information that we have about you. This enables you correction of incomplete or inaccurate information which relates to you.
  • Request erasure of your personal information. This enables you to ask us to delete personal information related to you where there is no justifiable reason for us to continue processing it. You also have the right to ask us to remove your personal information where you have exercised your right to object to processing (see below).
  • Object to processing of your personal information even in circumstances where we (or third-party) rely on a legitimate interest of using your data. You also have the right to object if we process your personal information for direct marketing purposes.
  • Object to automated decision making including profiling, that is not to be subject of any automated decision making by us using your personal information or profiling you.
  • Request restriction of processing of your personal information. This enables you to ask us to suspend processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
  • Request transfer of your personal information in an electronic and structured form to you or to another party (commonly known as a right to “data portability”). This enables you to take your data from us in an electronically useable format and to be able to transfer your data to another party in an electronically useable format.
  • Withdraw consent.  At any time, under certain circumstances, you have a right to withdraw your consent for collection, processing and transfer of your personal information for a specific purpose. Having received an evidence of withdrawal of your consent, your information is no longer processed for the purpose you originally agreed to, unless we have another legitimate, legally binding basis for refusal of your consent withdrawal.

If you want to exercise any of these rights, please contact us through details provided below:

APA Poland
Ul. Jaśkowa Dolina 112, Gdańsk, 80-286 Poland
Tel.: +48 583 447 366
Email: apapol@apaltd.com.pl

You will not have to pay any fee to access your personal information (or to exercise any other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

We may need to request specific information from you to help us confirm your identity and to guarantee your right to access the information (or to exercise any of your other rights). This constitutes another appropriate security measure to ensure that personal information is not disclosed to an unauthorized person.

  1. Changes to Privacy Policy

A.P & A Poland keeps the rights to make any changes in the above Privacy Policy, in parts or in total, so that they stay compliant with Polish Law and EU regulations for Data Protection.